A guide to planning and throwing a great baby shower on a budget. The specific examples for this article relate to a baby shower, but the principles can be applied to any party. I'll show you that even though it's a budget party, it won't be a budget experience.
Are you planning a party? A couple of weeks ago I co-hosted a baby shower for a good friend of mine. I don't like spending more money than I have to, so I came up with some great ways to save when planning the party. I thought I would share my tips with you and hopefully you'll be able to save some money on your next party.
Setting A Budget
Most people think that you need to start with a theme, date or guest list when planning a party. That's fine if you want to spend a lot of money. I think the first thing you need to do is set a budget. Once you have a budget you'll know what kind of theme you can afford, the number of guests you can allow, and even the date you throw the party (if you're renting a place to hold the party, it might be cheaper to hold it on a certain day).
It can be difficult to decide how much you're going to spend overall. I suggest you make a list of all the categories you're going to be spending money in.
For the baby shower these were the categories in my budget:
- Food
- Drinks
- Decorations
- Prizes
- Gift
Now those are just ones I used specific to a baby shower, but they could apply to any party. The next thing I did was give each category an amount I would spend in it. I guessed how many guests would be attending and figured how much I would spend on each one. That worked well for food, drinks, and prizes. I found it much easier to decide how much I would spend on one thing rather than the whole. It's also easier to look objectively at how much you're spending. If you decide you're going to spend $100 on prizes and $100 on food, that says a lot about your priorities. You might want to split it equally or spend more on the one than the other. Splitting the money up means that you can decide how you want to spend it.
Sticking To It!
One of the hardest things with throwing a party is sticking to the budget you set. I had the hardest time seeing these really cute baby-themed decorations not to buy them. But if you want to stay on budget you have to keep track of where you are. If your budget allows you to purchase everything you see then do it, if it doesn't then don't. Very simple.
I always try and leave a little extra room in my budgets for parties because I find it is very easy to go overboard. By leaving a little extra room it is easier not to go over budget. When I was planning my wedding I added 10% to every category. I would recommend doing the same for your party. Don't forget there is always taxes and tips. Better to have too much money than too little. Plus I don't think anyone has ever complained about ending up under budget.
Buy Early
If you know you're going to be throwing a party in a few months, why not start buying supplies right away? Spending $20 a month for 5 months instead of $100 in one month is a lot easier on the budget. There is one caveat to shopping early and that is you have to be careful about tracking your expenses. If you shop too early and don't, you'll forget how much you've spent and most likely go overboard. So I would say shop early, but don't forget to track your expenses.
Shopping early means you can also look out for sales. When I knew I was throwing a baby shower I started looking for prizes very early. I had months to watch sales at stores and as a result I spend about 50% less on prizes than if I had shopped right before the party.
Get Help
A great way to cut costs when planning a party is to split the bill with someone else. You can do this by making it a potluck. If everyone brings some food then you don't have to buy as much or make it. They'll also take their dishes home with them and cut down on the dishes you have to do later. It's a win-win situation.
Another option is to get someone to co-host with you. For the baby shower I had another friend co-host with me. We split the games, food and decorations. This not only cut my expenses in half, it also split the workload in half. Not all guests will help you set up or clean up but a good co-host should.
Some Other Odd Tips
- If you want to save money on invitations, use e-invitations rather than paper ones. It will save you the cost of paper and the postage.
- Don't buy ready-made food. Instead of buying a vegetable or fruit platter, cut your own up. It might be a little extra work, but save the money there and spend it elsewhere.
- Re-use your decorations. If you buy decorations that are theme-neutral then you can reuse them for other parties. Instead of buying baby-themed stuff, I bought things that were either yellow or green. I can now reuse them for another party and save some money then.
It Will Be A Great Party
Not everyone has the money to throw lavish parties, but that doesn't mean you can't throw an amazing party on a budget. The key is just to know your limits and play within them as the saying goes. If you only have $10 to spend, you figure out the best way to get the most fun from that $10. If it means just buying a bottle of wine and inviting a couple of friends over, that's fine. There is no point in spending money you don't have to entertain others. If you plan well, no one will know how much you spent, only how much fun they had.